Town of
Hadley
Minutes

January 04, 2007: Organizational meeting of the Hadley Town Board

Body:
 

Organizational meeting of the Hadley Town Board, Thursday, January 4th 2007, held at 6PM at the Hadley Town Hall, 4 Stony Creek Road, Hadley, N.Y. 12835.

 

Members present: Supervisor, Jeffrey Trottier

Councilman: Arthur Wright                                                               James Brewster

Councilwoman: Susan Wilder                                                           Colleen DeMarsh

 

Also present: Attorney Raeann Johnson---- Highway Superintendent: Joseph Monica

Town Clerk: Pauline G. Smead

 

The Town Clerk read a letter for the Associations of Towns to be held in New York on February 18th through 21st

 

Motion was made by Arthur Wright seconded by Colleen DeMarsh to approve Councilwoman Susan Wilder to attend the Associations of Towns meetings from February 18th through February 21st. Councilwoman Wilder will perform the duties of delegate representing the Town of Hadley. All Ayes.

 

RESOLUTION # 1 was made by a motion from Colleen DeMarsh seconded by Arthur Wright.          BE IT RESOLVED that the Hadley Town Board hereby sets the rates for South Hadley Water District for the year 2007 as follows:

Single user: $96.00                            4 Residences: $388.00                     8 Residences: $768.00

Business: $144.00                              5 Residences: $480.00

2 Residences: $192.00                       6 Residences: $576.00

3 Residences: $288.00                       7 Residences: $672.00

Members voting: Arthur Wright: yes                                                               James Brewster: no

                            Colleen DeMarsh: yes        Susan Wilder: yes                     Jeffrey Trottier: yes

 

Supervisor Trottier had written an 18 page guideline for this meeting. The Supervisor stated that this was Parliamentary Rules which he had gone by. Councilman Wright objected to numerous rules and asked that they be omitted.

1. Listing the dates of the Town Board meetings to be held. After a long discussion it was removed.

2. Also it was discussed that anyone who has the floor would be limited to 5minutes. After a long discussion the 5 minute limit was omitted

3. Councilman Wright brought to everyone's attention that the Town Board has not adopted the Robert Rules of Order so we cannot use portions of their rules and not others.

4.  Also discussed was that  the unanimous consent of the Board to have the privilege of the floor to be removed. Councilman Wright stated that we work for these people and they should be heard when they need to. Mr. John Hughes stated that the Town Board works for him and town residents and they should be allowed to speak. Councilwoman DeMarsh stated that we do not have a town where 300 people would attend a meeting and 50 of them who want to speak to the Board, she stated that we are all very personal and we do want to hear what people have to say. Councilwoman DeMarsh stated that the Supervisor has the authority to inform any individual if they need to discuss something not relevant to the meeting that they can meet with him privately and  that would eliminate any problems of lengthy discussions.

Supervisor Trottier stated that somewhat of this same rule has been followed by the Town Board and he was informed by Councilwoman DeMarsh that it is very rude to limit people to five minutes as they have had the same rule at numerous organizations and it has caused nothing but problems. The board chose to remove it.

5. Also discussed was preparing the resolutions 48 hours prior to the meeting. Councilman Wright stated that this was totally unreasonable as the decisions are to be made at the Town Board meeting only when things are discussed and voted on.

6. Procedure not governed by these rules shall be governed by Roberts Rules of Order. Removed

7. Any Member of a Town appointed Board, Commission, or Committee miss three unexcused meetings, such person shall be considered to have resigned and shall be subject to replacement. This rule was discussed at length and removed. It was stated that people should call and state they would not attend but it was discussed as the Town has a very hard time to have people take part on these committees as it is.

The Planning Board was discussed and Councilwoman DeMarsh stated that the Planning Board is its own entity and they are the ones to have their own rules, the Town Board does not have any jurisdiction into making their rules

7. Councilman Wright stated that you cannot make someone provide the Town Supervisor or the Town Board an unedited copy of a video or audio tape used at a meeting.

 

RESOLUTION # 2 was made by a motion from Susan Wilder seconded by James Brewster                      .    BE IT RESOLVED that the Hadley Town Board hereby approves the Rules of Procedures for the Year 2007.

 

  1. The Town Board shall convene at the Hadley Town Hall, 4 Stony Creek Road, Hadley at 7PM the second Thursday of each month except holidays in which case the following day or as designated by the Town Board. A special meeting shall be held on or about the last Thursday of December for the final audit of bills.

Special meetings shall be advertised in the newspaper and also at the Town Hall

 

  1. The order of business shall be as follows:

a. Salute to the flag

            b. Roll call

            c. Approve minutes

            d. Abstracts of claims

            e. Privilege of the floor

            f. Town Clerk's report

            g. Supervisor's report

            h. Department of Committee  reports

Animal Control                            Highway                Cemetery                     Planning Board

Assessment Review Board          Historian                Code Enforcement/     Building Inspector

Sewer District                              Assessor                 Library                        Emergency Planning

Water Districts                             Beautification         Implementation Comm.      

Youth Commission

  • e. Announcements
  • f. Motions and resolutions
  • g. Councilman reports
  • h. Privilege of the floor on items discussed
  • i. Set date for workshop meeting to be held the last Thursday of each month at 6PM if necessary

 

  1. The Board shall be called to order by the Supervisor and the roll called. In the absence of the Supervisor, the Deputy Supervisor shall preside. A quorum (voting members) shall consist of at least (3) board members to be present, if no quorum is present then the meeting shall be canceled since the Town business can not legally be transacted.
  2. Any Board members who enters the room after the roll call shall be recognized by the Supervisor and their presence noted in the minutes. Likewise, board members wishing to leave the meeting before adjournment must first be excused by the Supervisor and their time of departure noted in the minutes.
  3. All resolutions shall be numbered consecutively during the year by the Town Clerk as presented
  4. The Ayes and Nays vote for all boards shall be recorded on all resolutions and motions.
  5. The Town Clerk shall make available the minutes of the meetings within 14 days of such meeting, in accordance with the provisions of the Freedom of Information Law.
  6. Video and audio recording only. Video camera and/or audio recording devices are allowed to be used by the public along with the video and audio recording device being used by the Town Government, so long as they do not disrupt the meeting proceedings. No additional lighting is allowed.

Members voting: Arthur Wright: yes                                                         James Brewster: yes

                            Susan Wilder: yes                Colleen DeMarsh: yes       Jeffrey Trottier: yes

 

RESOLUTION # 3 was made by a motion from Susan Wilder seconded by James Brewster.         

BE IT RESOLVED that the Supervisor is authorized to appoint a Deputy Supervisor for a term commencing January 1st 2007 through December 31st 2007.

Members voting: Arthur Wright: yes             James Brewster: yes             Jeffrey Trottier: yes

                       Susan Wilder: yes              Colleen DeMarsh: yes

.

 

RESOLUTION # 4 was made by a motion from Arthur Wright seconded by Colleen DeMarsh.

BE IT RESOLVED that the Hadley Town Board hereby re-appoints Raeann Johnson as Attorney for the Town and also Raeann Johnson be appointed as Attorney for the Town of Hadley Planning Board serving for a term of one year commencing January 1st 2007 and terminating December 31st 2007.

Members voting: Arthur Wright: yes                 James Brewster: yes        Jeffrey Trottier: yes

                      Colleen DeMarsh: yes             Susan Wilder: yes

 

RESOLUTION # 5 was made by a motion from Arthur Wright seconded by James Brewster.

BE IT RESOLVED that the Hadley Town Clerk is hereby authorized to appoint a Deputy Town Clerk whose compensation is set and approved by the Town Board..

BE IT ALSO RESOLVED that Vivian Thompson is re-appointed to Deputy Town Clerk for a term commencing January 1st 2007 and terminating December 31st 2007

Members voting: Arthur Wright: yes                 James Brewster: yes         Jeffrey Trottier: yes

                      Colleen DeMarsh: yes            Susan Wilder: yes

 

The Supervisor at this time was requesting to designate a Confidential Secretary / Bookkeeper and stating that he, the Supervisor was authorized to do so and the Supervisor was asking the Town Board to do so according to the Town Law 29 (15)

 

Councilman Wright questioned what was exactly a Confidential Secretary?

The Supervisor stated that taken care of confidential matters between the employees. Mr. Wright stated that he was not sure that the Bookkeeper would have the time to designate to the Supervisor to do the duties of a Confidential Secretary and also do the duties as Bookkeeper.

Mr. Wright asked the Supervisor what position Mr. Thomas was holding at this time and his response was Bookkeeper, Mr. Wright asked the Supervisor if he needed a Secretary at this time and his response was yes. The Supervisor stated that Mr. Thomas was appointed as secretary to the Supervisor last year but Councilman Wright stated that it was not a Confidential Secretary. Attorney Johnson stated that "Confidential" was used for that position in the Town Law. Councilman Wright stated that we were a Class 2 Town and the Town Board appoints the Bookkeeper / Secretary

Attorney Johnson stated that the Supervisor had contacted her a few days prior to this meeting and wanted her to check on this matter and she stated that in the Town Law Book a Class 1 Town that the Bookkeeper/ Confidential Secretary would be designated by the Supervisor but what Town Laws states that in a Class 2 Town  the Town Board may delegate the power of that appointment to the Supervisor.

Councilwoman Wilder stated that Supervisor Trottier was in need of a Confidential Secretary and Bookkeeper that he could trust and respect

Mr. Wright stated that this was a position that he wanted and suggested  the Town Board to continue as a whole to make the appointment of Town Bookkeeper.

 

RESOLUTION # 6 was made by a motion from Colleen DeMarsh seconded by Arthur Wright.

BE IT RESOLVED that the Hadley Town Board hereby appoints Monty Thomas as the Bookkeeper for the Town of Hadley. for a term commencing January 1st 2007 terminating December 31st 2007

Members voting: Arthur Wright: yes                                                         James Brewster: yes

                             Colleen DeMarsh: yes         Jeffrey Trottier: yes           Susan Wilder: yes

 

RESOLUTION #7 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Hadley Town Board hereby re-appoints Joseph Monica Water & Sewer Commissioner for South Hadley District #1, Hadley Hamlet Water District # 2 and Hadley Hamlet Waste Water District for a term commencing January 1st 2007 and terminating December 31st 2007.

Members voting: Arthur Wright: yes                                                         James Brewster: yes

                            Colleen DeMarsh: yes         Susan Wilder: yes              Jeffrey Trottier: yes

 

RESOLUTION # 8 was made by a motion from Arthur Wright seconded by James Brewster.

            BE IT RESOLVED that the Hadley Town Board hereby re-appoint James Jenkins as Water District #1, Hadley Hamlet Water District #2 and Hadley Hamlet Waste Water District for a term commencing January 1st 2007 through December 31st 2007.

Members voting: Arthur Wright: yes                                                        James Brewster: yes

                             Susan Wilder: yes                 Jeffrey Trottier: yes        Colleen DeMarsh: yes

 

RESOLUTION # 9 was made by a motion from Susan Wilder seconded by Colleen DeMarsh

            BE IT RESOLVED that the Hadley Town Board re-appoints Allen Saheim as Deputy Plant Operator for Water and Sewer for South Hadley Water District # 1, Hadley Hamlet Water District # 2 and Waste Water.

Members voting: Arthur Wright: yes                                                         James Brewster: yes

                            Susan Wilder: yes             Colleen DeMarsh: yes          Jeffrey Trottier: yes

 

RESOLUTION # 10 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Hadley Town Board hereby re-appoints Albert Brooks as Code Enforcement Officer for a term commencing January 1st 2007 and terminating December 31st 2007.

Members voting: Arthur Wright: yes                                                           James Brewster: yes

Colleen DeMarsh: yes                                  Susan Wilder: yes                   Jeffrey Trottier: yes

 

RESOLUTION # 11 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Sole Assessor is authorized to re-appoint not more than one part time clerk for the Sole Assessor's office for a term commencing January 1st 2007 terminating December 31st 2007.

            BE IT ALSO RESOLVED that Maureen Lanfear be re-appointed to the position of Clerk of the Assessor with a term commencing January 1st 2007 and terminating December 31st 2007

Members voting: Arthur Wright: yes                                                          James Brewster: yes

                            Colleen DeMarsh: yes         Susan Wilder: yes               Jeffrey Trottier: yes

 

RESOLUTION # 12 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Code Enforcement Officer is authorized to re-appoint one part time clerk to be paid with accordance to the 2007 pay scale for a term commencing January 1st 2007 and terminating December 31st 2007.

            BE IT ALSO RESOLVED that Maureen Lanfear be re-appointed to the position of Clerk to the Building Inspector for a term commencing January 1st 2007 and terminating December 31st.

Members voting: Arthur Wright: yes                                                             James Brewster: yes

                            Colleen DeMarsh: yes        Susan Wilder: yes                   Jeffrey Trottier: yes

 

RESOLUTION # 13 was made by a motion from Arthur Wright seconded by Colleen DeMarsh

            BE IT RESOLVED that the Hadley Town Board hereby re-appoints Blue Niles for another term as a member of the Planning Board commencing January 1st 2007 and terminating December 31st 2011.

            BE IT ALSO RESOLVED that James Bennett be re-appointed as an alternate member of the Planning Board for a term commencing January 1st 2007 and terminating December 31st 2007

Members voting: Arthur Wright: yes                                                              James Brewster: yes

                            Colleen DeMarsh: yes        Susan Wilder: yes                    Jeffrey Trottier: yes

 

Councilwoman Wilder reminded the Board that there is a 4hour training for people serving on the Planning Board, this information was acquired from NYS and she would like to incorporate this training into this resolution but it need not be if it is mandatory the Planning Board will have to attend.

 

RESOLUTION # 14 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that Pauline G. Smead is hereby appointed  Registrar of Vital Statistics for a term commencing January 1st 2007 and terminating December 31st 2007, and

            BE IT FURTHER RESOLVED that Vivian Thompson is hereby the Deputy Registrar of Vital Statistics for a term commencing January 1st 2007 and terminating December 31st 2007

Members voting: Arthur Wright: yes                                                               James Brewster: yes

                            Susan Wilder: yes             Colleen DeMarsh: yes               Jeffrey Trottier: yes

 

RESOLUTION # 15 was made by a motion from Colleen DeMarsh seconded by James Brewster.

            BE IT RESOLVED that the Hadley Town Board hereby re-appoints James Jenkins as Animal Control Officer for a term commencing January 1st 2007 and terminating December 31st 2007.

Members voting: Arthur Wright: yes                                                                James Brewster: yes   

                             Susan Wilder: yes              Colleen DeMarsh: yes               Jeffrey Trottier: yes

 

RESOLUTION # 16 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Town Justices are hereby authorized to appoint a part-time Court Clerk, Roseann DeLorenzo for a term commencing January 1st 2007 and terminate December 31st 2007.

Members Voting: Arthur Wright:                                                                     James Brewster: yes                                                                                                                      

                             Colleen DeMarsh: yes        Susan Wilder: yes                    Jeffrey Trottier: yes

 

RESOLUTION # 17 was made by a motion from James Brewster seconded by Colleen DeMarsh.

            BE IT RESOLVED, that the Hadley Town Board hereby re-appoints Maureen Lanfear as Grant Writer and 911 Coordinator to be paid in accordance with the 2007 salary schedule for a term commencing January 1st 2007 and terminate December 31st 2007.

Members voting: Arthur Wright: yes                                                              James Brewster: yes

Colleen DeMarsh: yes                                       Susan Wilder: yes                 Jeffrey Trottier: yes

 

RESOLUTION # 18 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Hadley Town Board hereby re-appoints Dr. Michael Bell as Health Officer for the Town for a term commencing January 1st. 2007 through December 31st 2007.

Members voting: Arthur Wright: yes                                                               James Brewster: yes

                            Colleen DeMarsh: yes        Susan Wilder: yes                     Jeffrey Trottier: yes

 

RESOLUTION # 19 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED, that the Hadley Town Board hereby designate Glens Falls National Bank, Lake Luzerne, N.Y. and Saratoga National Bank, Corinth, N.Y. as the official depository for all checking accounts and general reserve of all Town funds.

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Colleen DeMarsh: yes          Susan Wilder: yes                    Jeffrey Trottier: yes

 

RESOLUTION # 20 was made by a motion from Arthur Wright seconded by James Brewster.

            BE IT RESOLVED that for the year 2007 the rate of $.485 per mile be established as a mileage compensation for all Town and District officials to be paid to them upon submission of a warrant when it becomes necessary for them to utilize their personal vehicles in the performance of their duties. The Animal Control Officer and the Code Enforcement Officer shall be paid from their homes.

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Colleen DeMarsh: yes         Susan Wilder: yes                     Jeffrey Trottier: yes

 

RESOLUTION # 21 was made by a motion from James Brewster seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Hadley Town Board hereby approves petty cash in the sum of $200.00 to be utilized by the bookkeeper/ Supervisor/Town Clerk as provided by law in the performance of the duties of bookkeeper/ Supervisor and Town Clerk and,

            BE IT ALSO RESOLVED that the Tax  Collector is authorized a bank of $200.00 to be used by the Tax Collector and be returned to the Supervisor prior to making her returns of unpaid taxes to the County Treasurer.

Members voting: Arthur Wright: yes                                                               James Brewster: yes

                            Colleen DeMarsh: yes         Susan Wilder: yes                    Jeffrey Trottier: yes

 

RESOLUTION # 22 was made by a motion from Arthur Wright seconded by Susan Wilder.

            BE IT RESOLVED that the Supervisor is hereby authorized to place or transfer funds including General funds and approve capital projects in certificate of deposits or super gold accounts during the year 2007. General funds may be combined at the discretion of the Supervisor in order to obtain increased interest rates and the Supervisor shall keep a record of all deposits and interest earned and a list of securities.

            BE IT ALSO RESOLVED that the Supervisor is authorized to pay bills due on utilities, Bonds, Interest and Contracts.

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Colleen DeMarsh: yes          Susan Wilder: yes                    Jeffrey Trottier: yes

 

Resolution accepting the Bonds of various Town Officials: tabled

 

RESOLUTION # 23 was made by a motion from Colleen DeMarsh seconded by James Brewster.

            BE IT RESOLVED that the Hadley Town Board hereby approve and accepts the following salaries  for the full time hourly employees longevity pay increases for the year 2007:

Supervisor: $32,888

Town Board members: $3,444 (4)

Town Clerk: $25,750

Deputy Town Clerk: $10.30 Per Hour

Registrar of Vital Statistics: $450.

Town Justice (2): $7,762.

Court Clerk: $7,211

Budget Officer: $2,500

Sole Assessor: $18,035

Assessor Clerk (10 hours per week @ $13.88 Per Hour): $7,218

Tax Collector: $4,635

Town Attorney: $12,000

Planning Board Attorney: $3,000

Code Enforcement Officer: $9,890

Code Enforcement Clerk / 911 Coordinator, Grant writer, 20 hrs@ $13.88 Per Hour: $14,436

Health Officer: $850.

Historian: $930.

Bookkeeper: $35,020

Waster Water Commissioner: $1,545

Waste Water Operator: $9,191

Water District #1 Plant Operator: $9,191

Water District # 2 Plant Operator: $9,191

Water District #1 Commissioner: $1,545

Water District # 2 Commissioner: $1,545

Deputy Water # 1, #2 & Wastewater Operator: $15.45 Per Hour

Collector for Water #1, Water # 2 & Wastewater: $650 Per District

Board of Review Chairperson: $25.75 Per Hour

Board of Review Members: $19.31 Per Hour

Planning Board Secretary: $2,000

Planning Board Chairperson: $65.00 Per Meeting attended

Planning Board Members: $45.00 Per Meeting attended

Animal Control Officer: $4,050

Janitorial (4 hours per week) $12.36 Per Hour

Meals on Wheels delivery: $20.00 Per Day

 

HIGHWAY CREW

 

Highway Superintendent: $46,453

Deputy Highway: $17.88 Per Hour

Working Foreman: $17.63 Per Hour

Full Time Motorized Equipment Operator( MEO): $17.48 Per Hour

Full Time Heavy Equipment Operator (HEO): $17.48 Per Hour

Full Time Laborer: $16.78 Per Hour

Part Time Motorized Equipment Operator (MEO: $14.48 Per Hour

Part Time Laborer: $14.06 Per Hour

Part Time Heavy Equipment Operator (HEO): $14.48 Per Hour

Part Time Highway Laborer: $9,191 Per Year

 

GENERAL CREW

 

Full Time Motorized Equipment Operator (MEO): $17.48 Per Hour

Full Time Heavy Equipment Operator (HEO) $17.48 Per Hour

Full Time Laborer: $16.78 Per Hour

Part Time Motorized Equipment Operator: $14.48 Per Hour

Part Time Laborer: $14.06 Per Hour

Part Time Heavy Equipment Operator: $14.06 Per Hour

 

LONGEVITY INCENTIVE

 

YEARS OF SERVICE:      0-4=$0.00

                                              5-9=$0.15

                                          10-14=$0.30

                                          15-19=$0.45

                                          20-24=$0.60

                                          25-29=$0.75

                                          30-34=$0.90

                                          35-39=$1.05

                                          40-44=$1.20

Members voting: Arthur Wright: yes                                                               James Brewster: Yes

                            Colleen DeMarsh: Yes            Susan Wilder: yes                Jeffrey Trottier: yes

 

Resolution to Re-adopt the Employee Manual. Already adopted.

 

RESOLUTION # 24 was made by a motion from Susan Wilder seconded by James Brewster.

            BE IT RESOLVED that the Hadley Town Board hereby name the Post Star as the official newspaper for the Town of Hadley.

Members voting; Arthur Wright: yes                                                              James Brewster: yes

                            Colleen DeMarsh: yes               Susan Wilder: yes             Jeffrey Trottier: yes

 

RESOLUTION # 25 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that Supervisor Trottier is the purchasing agent for the Town of Hadley for purchases up to $3,000. Highway Superintendent, Joseph Monica is the second purchasing agent for up to $3,000. All purchases over $3,000 must be approved by the Town Board as per the following Procurement Policy of 03/26/1998

            BE IT ALSO RESOLVED that Arthur Wright made a motion to dispense of the reading of the Procedures for Determining Whether Procurements are Subject To Bidding seconded by James Brewster.

 

                                      PROCUREMENT POLICIES AND PROCEDURES

Goods and services which are not required by law to be procured pursuant and economical use of public monies, in the best interest of the taxpayers, to facilitate the acquisition of goods and services of maximum quality at the lowest possible cost under the circumstances, and to guard against favoritism, improvidence, extravagance, fraud and corruption. To further these objectives

The governing board is adopting internal policies and procedures governing all procurement of goods and services which are not required to be made pursuant to the competitive bidding requirements of General Municipal Law, Section 103 or of other general, special or local law.

 

                  PROCEDURES FOR DETERMINING WHETHER PROCUREMENTS

                                                     ARE SUBJECT TO BIDDING.

 

The procedures for determining whether a procurement of goods and services is subject to competitive bidding and documenting the basis for any determination that competitive bidding is not required by law is as follows:

Procedure: We are participants in the State Control Extension Program, therefore, we look at prices from the State's purchase memorandum first.

 

All purchases over $10,000, will automatically go to bid by advertising in the designated official tow newspaper.

 

Second Step: The town purchasing agent shall call (minimum three) distributors to determine whether NYS Contract is competitive.

Purchases up to $3,000 will be at the discretion of the purchasing agent.

Purchases from $3,000 to $5000 must have Town Board approval.

Purchases from $5,000 to $10,000 will require (3) quotes minimum. First verbal followed by written, final determination by the Town Board.

 

DOCUMENTATION: Written quotes, voucher system, permanent record in the Town Clerk's record book..

 

STATUTORY EXCEPTIONS FROM THESE [POLICIES AND PROCEDURES

 

Except for procurements made pursuant to General Municipal Law, section 103 (3), through county contract or section 104, through state contracts, State Finance Law, section175-b from agencies for the blind or severely handicapped, Correction Law, section 186 articles manufactured in correctional institutions, or the items excepted herein (see below) alternative proposals, written quotations or any other method of procurement which furthers the purposes of General Municipal Law, section 104-b.

 

METHODS OF COMPETITION TO BE USED FOR NON-BID PROCUREMENTS

 

The methods off procurement to be used are as follows:

Any purchase under $10,000 may go to bid.

Same procurements as above would be used: exceptions are pens, staples, copier paper and administrative books.

 

ADEQUATE DOCUMENTATIONS

 

Documentation of actions taken in connection with such method of procurement is required as follows:

All quotes must be written and after approval by the Town Board, vouchered awards to other than the lowest responsible dollar offer.

Whenever any contract is awarded to other than lowest responsible dollar offer, the reasons such an award furthers the purpose of General Municipal Law, section 104-b, as set forth herein above shall be documented as follows:

Recorded in the minute's permanent record book with the reason (s)

 

ANNUAL REVIEW

 

The governing board shall annually review these policies and procedures.

The Supervisor shall be responsible for conducting an annual review of the procurement policy and for an evaluation of the internal control structure established to ensure compliance with the procurement policy.

 

UNINTENTIONAL FAILURE TO COMPLY

 

The unintentional failure to fully comply with the provisions of this General Municipal Law, section 104-b shall not be rounds to void action or give rise to a cause of action against the Town of Hadley or any officer or employee thereof.

Members voting: Arthur Wright :yes                                                               James Brewster: yes

                            Colleen DeMarsh: Yes                Susan Wilder: yes            Jeffrey Trottier: yes

 

 

RESOLUTION # 26 was made by a motion from Colleen DeMarsh seconded by Arthur Wright.

            BE IT RESOLVED that the Town of Hadley Town Board hereby establish a Cash Management and Investment Policy. The objectives of the Investment Policy of the Town of Hadley are to minimize risk: to insure the investments mature when cash is required to finance operations and to insure a competitive rate of return. In accordance to this policy, the supervisor is hereby authorized to invest all funds including proceeds of obligations and reserve funds in:

  1. Certificate of Deposits issued by a commercial bank or trust company authorized to do business in New York State
  2. Time Deposit Accounts in a commercial bank or trust company authorized to do business in New York State.

Members voting: Arthur Wright: yes                                                          James Brewster: yes

                            Colleen DeMarsh             Susan Wilder: yes                   Jeffrey Trottier: yes

 

RESOLUTION # 27 was made by a motion from Arthur Wright seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Hadley Town Board hereby adopts the 2007 Budget in the amount of $2,357,463

            BE IT FURTHER RESOLVED that the 2007 Budget breaks down as follows:

Estimated Revenues: $1,107,545

Appropriated Fund Balance: $122,000

Tax Levy: $1,127,918

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Colleen DeMarsh: yes            Susan Wilder: yes                  Jeffrey Trottier: yes

 

RESOLUTION # 28 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Hadley Town Board extend permission to the Supervisor to sign the Department of Environmental Conservation Memorandum of Understanding for the year 2007.

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Colleen DeMarsh: yes             Susan Wilder: yes                 Jeffrey Trottier: yes

 

RESOLUTION # 29 was made by a motion from Colleen DeMarsh seconded by Susan Wilder.

            BE IT RESOLVED that all checks drawn on Town Funds shall be signed by two of the following five people:

1. Town Supervisor, Jeffrey Trottier

2. Deputy Supervisor: Colleen DeMarsh

3. Town Clerk: Pauline G. Smead

4. Councilman: James Brewster

5. Highway Superintendent: Joseph Monica

 

Members voting: Arthur Wright: yes                                                                James Brewster: yes

Colleen DeMarsh: yes                                       Susan Wilder: yes                   Jeffrey Trottier: yes

 

RESOLUTION # 30 was made by a motion from Colleen DeMarsh seconded by Susan Wilder.

            BE IT RESOLVED that the Hadley Town Board hereby appoints Diane Waite as County Youth Director as the Town of Hadley representative for the Hadley Luzerne Youth Commission for a term commencing January 1st 2007 terminating December 31st 2007.

            BE IT ALSO RESOLVED that Mary Lou Cartier be re-appointed as the Town of Hadley representative for the Hadley Luzerne Youth Commission and re-appointed as a representative from the Town of Hadley to the Saratoag County Youth Board for a term commencing January 1st 2007 termination December 31st 2007

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Susan Wilder: yes                Colleen DeMarsh: yes              Jeffrey Trottier: yes

 

RESOLUTION # 31 was made by a motion from Colleen DeMarsh seconded by Susan Wilder.

            BE IT RESOLVED that the Hadley Town Board hereby re-appoints Larry Trackey as Veteran's Service Advisor for a term commencing January 1st 2007 and terminating December 31st 2007

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Susan Wilder: yes                Colleen DeMarsh: yes              Jeffrey Trottier: yes

 

RESOLUTION # 32 was made by a motin from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Hadley Town Board hereby re-appoints Albert Zimmerman Coordinator of the Hadley Emergency Planning Committee for a term commencing January 1st 2007 and terminating December 31st 2007

 

Councilwoman Wilder asked why Maureen Lanfear was still Secretary to the Cemetery Committee and the Town Clerk stated that the Committee is very happy with her and they chose not to change. She also inquired about her salary which is $40.00 per meeting and asked why the delegate could not provide this service. The Town Clerk stated that Mr. Vincent Spinella is not able to attend all meetings as he is not available during the winter months.

 

RESOLUTION # 33 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Hadley Town Board hereby re-appoints Freemont Young, James Hovey, Karl Zieman and Lee Letteron as members of the Hadley Cemetery Committee for a term Commencing January 1st 2007 and terminating December 31st 29007

            BE IT ALSO RESOLVED that Maureen Lanfear shall be re-appointed as secretary of the Hadley Cemetery Committee

            ALSO BE IT RESOLVED that Maureen Lanfear shall be paid $40.00 per meeting attended in accordance with the existing appropriated funds for a term commencing January 1st 2007 terminating December 31st 2007.

            BE IT ALSO RESOLVED that Vincent Spinella be re-appointed as alternate member of the Cemetery Board for a term commencing January 1st 2007 terminating December 31st 2007

Members voting: Arthur Wright: yes                                                              James Brewster: yes

                           Colleen DeMarsh: yes           Susan Wilder: Yes                 Jeffrey Trottier: yes

 

Councilman James Brewster requested that his name be removed as a member of the Master Plan and Councilwoman Wilder asked to be placed on the Committee. The Supervisor will include both names in his appointments.

 

RESOLUTION # 34 was made by a motion from James Brewster seconded by Susan Wilder.

            BE IT RESOLVED that the Hadley Town Board hereby Re-appoints William Brandt, William Gilbert, Gretchen Aldrich and Derrick Frinton as members of the Hadley Hamlet Master Plan Implementation Counsel for a term commencing January 1st 2007 terminating December 31st 2007.

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Colleen DeMarsh: yes          Susan Wilder: yes                    Jeffrey Trottier: yes

 

RESOLUTION # 35 was made by a motion from James Brewster seconded by Susan Wilder.

            BE IT RESOLVED that the Hadley Town Board hereby re-appoints Eula Sutliff and Carolyn Weiss as members of the Office of the Aging Committee for a term commencing January 1st 2007 terminating December 31st 2007

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Susan Wilder: yes                Colleen DeMarsh: yes              Jeffrey Trottier: yes

 

RESOLUTION # 36 was made by a motion from Susan Wilder seconded by Colleen DeMarsh.

            BE IT RESOLVED   that the Hadley Town Board hereby re-appoints Wayne Waite Voting Machine Custodian for the Town of Hadley for a term commencing January 1st 2007 terminating December 31st 2007.

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Colleen DeMarsh: yes          Susan Wilder: yes                    Jeffrey Trottier: yes

 

RESOLUTION # 37 was made by a motion from Arthur Wright seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Town of Hadley Town Board hereby re-appoints Rhonda DeMarsh Goldstein to provide Janitorial Services to the Town of Hadley for a term commencing January 1st 2007 terminating December 31st 2007

Members voting: Arthur Wright: yes                                                               James Brewster: yes
                            Colleen DeMarsh: yes          Susan Wilder: yes                   Jeffrey Trottier: yes

 

RESOLUTION # 38 was made by a motion from Colleen DeMarsh seconded by Susan Wilder.

            BE IT RESOLVED that Albert Zimmerman and George Mann are hereby re-appointed to serve on the Hadley Board of Ethics Committee for a term commencing January 1st 2007 terminating December 31st 2007.

Members voting: Arthur Wright: yes                                                               James Brewster: yes

                            Colleen DeMarsh: yes          Susan Wilder: yes                   Jeffrey Trottier: yes

 

The Supervisor informed the Board that there is one more vacancy at this time on the Ethics Committee.

 

RESOLUTION # 39 was made by a motion from James Brewster seconded by Colleen DeMarsh.

            BE IT RESOLVED that the Town of Hadley Town Board hereby amend one MEO position in the Highway Department.
            BE IT RESOLVED that the Hadley Town Board authorizes the amendment of one full time MEO position in the Highway Department to now become a Part-Time Highway Laborer position in which Mr. James Jenkins is appointed to for a term commencing January 1st 2007 terminating December 31st 2007. With this position and other positions Mr. Jenkins hereby upholds, this makes Mr. Jenkins a full time Employee.

Members voting: Arthur Wright: yes                                                          James Brewster: Yes

                            Susan Wilder: yes           Colleen DeMarsh: yes             Jeffrey Trottier: yes

 

RESOLUTION # 40 was made by a motion from James Brewster seconded by Colleen DeMarsh

            BE IT RESOLVED that the Hadley Town Board hereby abolish a part time position in General Maintenance.

Members voting: Arthur Wright: yes                                                                James Brewster: yes

                            Colleen DeMarsh: yes            Susan Wilder: yes                  Jefffrey Trottier: yes

 

     

                                                              APPOINTMENTS

                                                              BY SUPERVISOR

 

Budget Officer: Jeffrey Trottier

Deputy Supervisor: Colleen DeMarsh

Town Historian: Carolyn Weiss

 

By Highway Superintendent:

Deputy Highway Superintendent: Clinton Carlton

                               TOWN SUPERVISOR'S COMMITTEE APPOINTMENTS 2007

 

Supervisor Trottier: Local, County, State, Federal

 

Councilwoman DeMarsh:

911                                                        Youth                                              Animal Control

Assessor,                                                 Assessment Review                            Veterans                     Town Board Newsletter,                       Web Site                                                        Beautification

 

Councilman Brewster:

Water District #2                                    Emergency/ Disaster                       Justices

Parks                Cemetery                       Solid Waste/ Recycling                     Master Plan

 

Councilman Wright:

Highway                                                Recycling                                         Emergency Planning

Park                                                     Town Hall                                        Town Clerk

Tax Collector                                         Cemetery

 

Councilwoman Wilder:

Planning Board                                     Sewer District                                    Newsletter/ Web Site

Historian                                             Town Hall                                          Water District # 1

HUD                                                   Beautification                                     Master Plan

 

CURRENT APPOINTMENTS:

 

Sole Assessor: George Madison        Term expires: 09/30/2007

 

Review Board: Vivian Thompson         Term Expires 09/30/2011

                       George Mann              Term Expires 09/30/2009

                       Thomas Hughes          Term Expires 09/30/2007

                       Eric Hayes                  Term Expires 09/30/2008

                       Clifford Johnson          Term Expires 09/30/2010

 

PLANNING BOARD: William Brandt                       Term Expires: 12/31/2010

                              Michael Mason                      Term Expires: 12/31/2008

                              Kathy St John                      Term Expires: 12/31/2007

                              Lynn Waite, Chairperson        Term Expires: 12/31/2010

 

Motion was made by Arthur Wright seconded by James Brewster to adjourn the meeting at 8PM

All Ayes

 

Next Town Board meeting: February 8th 2007

 

Pauline G. Smead

 

Town Clerk